Governance Online Meetings can take many forms but the key to successful governance meetings is that participants can communicate with one another in the same way as when they were in person. This means sharing screens, voice and video calls, and providing instant questions and responses. It also means that anyone could be asked to leave the meeting at any time in the event that their presence is disruptive or unacceptable, and they should receive an email immediately with an explanation of the decision taken.
The chairman, or the presiding officer of the meeting, is required to ensure that the meeting is on schedule. Ideally, governance meetings have an agenda and strict time-frames for processing each item. This will ensure that the statutory governance meeting standards are followed and if the meeting is being scrutinized by an outside party, it’s likely that they’ll seek evidence of these standards.
Ideally, meetings for governance are scheduled every week, but this isn’t always practical for all teams. It learn the facts here about safeguard your confidential information exploring the security features of virtual data rooms is recommended to schedule the initial few meetings in a close proximity (especially when you’re just starting out with Roles) however, you can plan to hold meetings less frequently as your team becomes accustomed to working in Roles.
It is also useful to have a few check-in calls between governance meetings to keep the team in touch and provide an opportunity for those who have questions or concerns to have their concerns addressed. It’s also an excellent chance to strengthen relationships with the senior management team.
